The Office of the Police & Crime Commissioner supports the Commissioner in achieving the priorities set out in the Police & Crime Plan and assists the Commissioner to hold the Chief Constable to account for the delivery of policing services.
The Office of the Police & Crime Commissioner for Cheshire currently has a staffing establishment of 10.8 full time equivalent staff. These are permanent staff who form the ‘civil service’ and will provide core support to the Commissioner. They are not political appointees and are politically restricted employees. Further information about senior staff members can be found in their profiles. A copy of the staff structure can be found below.
The Chief Constable also provides a range of professional, transactional, support and administrative services reasonably required by the Commissioner or staff within the OPCC on the Commissioner's behalf. Further details can be found within the Memorandum of Understanding on the provision of support services.
To work with the Police & Crime Commissioner (PCC) and Deputy Police & Crime Commissioner (DPCC) to ensure the delivery of the vision, strategy and priorities of the Police & Crime Plan.
- The Chief of Staff will carry out duties of the Chief Executive in accordance with the Police Reform and Social Responsibility Act 2011; including the statutory roles of the Head of the Paid Service; and the Monitoring Officer as required in the appropriate legislation.
- To provide high level strategic advice to the Commissioner supporting the PCC in the development and delivery of longer term visions and strategies, working collaborative with partners and stakeholders and with due consideration of regulatory requirements.
- To contribute to the effective delivery of the priorities identified in the Police & Crime Plan.
- To be the strategic lead in the development of effective relationships with a wide range of stakeholders including the Local Strategic Partnerships, Community Safety Partnerships, local authorities, the voluntary sector and the criminal justice agencies to ensure the delivery of policing and community safety programmes that meet the objectives of all partners.
- Provide a proactive strategic policy function including the early identification of key issues effecting policing through appropriate environmental scanning processes which ensure the PCC is fully sighted on the potential impacts of new legislations and policies which will assist in the delivery of longer term visions and strategies.
- To ensure that the PCC is fully supported through the effective delivery of a tasking and briefing service, providing all relevant information, taking account of the security level of any such information, to ensure that the PCC is fully briefed and up to date with any arising issues, activities and high profile incidents.
- To ensure the Force Control Strategy and Strategic Assessment reflect the priorities of the Commissioner as well as national and local priorities, providing advice, influence and challenge to ensure the Force’s view of strategic assessment is informed by the OPCC.
- To ensure that the OPCC performs its equality and diversity duties and responsibilities.
- To represent the Commissioner at high level meetings with the Home Office, HMIC, Association of Police & Crime Commissioners, LGA and other outside bodies at a local, regional and national level as required, ensuring the OPCC leads and contributes to the national consideration of issues concerning policing and the reduction of the crime.
- Deliver, review and improve performance against the OPCC strategy in relation to communication, consultation and engagement, ensuring effective two way engagement and consultation with all sections of the community.
The fulfilment of all statutory obligations of the Chief Finance Officer in the Office of the Police and Crime Commissioner as set out in paragraph 6 of Schedule 1 to the Police Reform and Social Responsibility Act 2011 and Sections 113 and 114 of the Local Government Finance Act 1988, and as prescribed by the Home Office Financial Management Code of Practice and other relevant legislative provisions.
- Act as the professional lead officer to the Commissioner on all financial matters; financial propriety; and the financial aspects of corporate governance. Ensure the financial affairs of the Commissioner are properly administered and that financial regulations are observed and updated.
- Ensure regularity, propriety and value for money (VFM) in the use of public funds and in particular advise the Commissioner of the application of VFM principles by the Constabulary to support them in holding the Chief Constable to account.
- Work with the Commissioner to develop an ambitious strategic financial strategy and ensure that the requisite funding is available from the Government, precept, other contributions and recharges, to discharge the Chief Finance Officer’s statutory responsibility for the police fund.
- Act as the Commissioner’s professional lead officer on budgetary matters, including the robustness of the budget and adequacy of financial reserves.
- Arrange for the determination, issue and transfer of the precept.
- Ensure that accurate, complete and timely financial management information is provided to the Commissioner.
- Advise on the safeguarding of assets, including risk management and insurance.
- Ensure the production of the statement of accounts of the Commissioner, ensure receipt and scrutiny of the statement of accounts of the Chief Constable and ensure production of the group accounts.
- Report to the Commissioner, the Police and Crime Panel and the external auditor (as appropriate) any unlawful or potentially unlawful expenditure by the Commissioner or his officers or when expenditure is likely to exceed resources.
- Ensure the provision of efficient and effective audit services and liaise with both internal and external auditors in reporting to the Audit Committee.
- Secure effective treasury management, including loans and investments and report annual policy and performance to the Commissioner.
- Ensure the finance function is fit for purpose.
- Promote, develop and sustain effective working relationships at a local, regional and national level, particularly the Association of Police and Crime Commissioners, Chief Executive, the Chief Constable and senior officers of the Constabulary, Her Majesty’s Treasury, the Home Office, HMIC and the National Audit Office.
- Work with the Commissioner and where applicable other forces, to help the Commissioner deliver their manifesto and develop new strategies to address the funding gap.
- Represent the Commissioner’s financial interests on all relevant projects and groups.
- Work with the Chief Constable’s Chief Finance Officer in a mutually supportive way to facilitate the execution of their duties.
To lead on, advise and manage governance and assurance arrangements to support the statutory oversight and scrutiny function of the OPCC, ensuring compliance with the Police Reform and Social Responsibility Act 2011 and all other related legislation and government policy.
- To drive the implementation of the corporate strategies for the Office of the Police & Crime Commissioner through the appropriate governance structures.
- To advise and initiate the Office of the Police & Crime Commissioner (OPCC) to ensure constitutional compliance across the responsibility of the OPCC.
- To initiate legal proceedings where necessary to give effect to decision of the OPCC or preserve the OPCC’s interests.
- To execute or authorise the execution of all legal documents on behalf of the OPCC.
- Oversee and ensure the effective management of complaints
- To lead on ethics, transparency and integrity for the PCC ensuring that systems are in place to provide assurance to the PCC that force policies and procedure are appropriate and adhered to.
- Oversee the Commissioners compliance with the Data Protection Act and Freedom of Information Act, ensuring that the appropriate registers and plans are maintained.
- To act as Deputy Monitoring Officer for the Office of the Police & Crime Commissioner to i) detect and report (in consultation with the Section 151 Officer) on any illegality or maladministration in the business of the officer ii) deal with matters connected with the conduct of employees under the Local Government Act 2000.
Act as principal SME for the Office of the Police and Crime Commissioner in the development of strategy, policy and guidance in the areas of appropriate service delivery, victim’s services, community safety and criminal justice.
Assist the Commissioner to undertake the key role of being a community leader in policing and community safety through the development of effective strategic partnerships based on an active involvement in the relevant partnership environment, together with an open, constructive dialogue and joint working with partnership agencies.
- Produce strategies on behalf of the Commissioner to meet the policing and crime aims and objectives and work with senior Constabulary officers to co-ordinate and develop key force strategies, which will help drive the Commissioner’s agenda.
- Develop the Police & Crime Plan for the Commissioner’s consideration and approval and ensure clear action plans are in place and progressed to effectively implement the Plan.
- Lead on the development of a partnership strategy to support the Commissioner’s aims and objectives to work with statutory and other partnerships; the business and voluntary sectors.
- Develop business cases for potential income generation opportunities and test feasibility.
- To advise and influence the OPCC policy development, highlighting local views and concerns and good practice.
- Ensure that the OPCC is aware of all national and local developments that have an impact on these areas of policy.
- Provide advice and develop policy and strategy that ensures the PCC stays ahead of the field in carrying out his responsibilities.
- Ensure that the PCC meets all his statutory obligations in each of these policy areas.
- Act as the main point of contact both internally and externally in relation to policy development and represent the PCC at bodies such as the Association of PCCs, central government departments and on internal and external groups.
- Work with other policy officers in the region and nationally to share and develop best practice in these policy areas and collaborate on work as appropriate.
- Support the Chief of Staff in developing the collaboration agenda within the police service, with local authority partners and other ’blue light’ services; and other sub-regional projects.
- Lead on the establishment of strong working relationships with external bodies with a view to achieving joint working arrangements which delivery against the Police and Crime Plan.
- Work with the Chief of Staff to ensure the delivery of the objectives of the Police and Crime Plan across the breadth of the Police and Crime Commissioner.
Lead the development, implementation and monitoring of commissioning strategy, policy and procedures to ensure commissioned services meet the needs of the community and support the delivery of the Police and Crime plan.
Act as SME of Commissioned Services on behalf of the OPCC.
- Lead the development and implementation of the commissioning strategy to support the delivery of Police and Crime plan, developing a comprehensive Commissioning Framework to support the achievement these priorities.
- Lead the development and implementation of the commissioning policies and processes to support the delivery of strategies and priorities ensuring compliance with commissioning best practices and legal requirements.
- Determine research to be commissioned based on an in depth understanding of national and local initiatives, to ensure evidence based commissioning. Communicating research findings for incorporation into the Police and Crime plan.
- Build and maintain strong working relationships with commissioning and research bodies to ensure commissioned services meet the needs of Cheshire communities based on local and national developments and offers efficient use of resources.
- Responsible for the commissioning and procurement of research services to support the delivery of the Police and Crime Plan.
- Work alongside the Head of Policy and Partnerships to identify the priorities and needs of Cheshire communities across a range of complex issues through the development and completion of needs analysis tools and processes.
- Evaluate tenders and bids for commissioned services providing evidence based recommendations.
- Act on the OPCC’s behalf to drive efficiency and effectiveness of contracts though a performance management framework, investigating and identifying areas of under-performance or breach of agreements, reporting through the appropriate governance framework corrective action to ensure value.
- Design and develop service level agreements as part of the procurement process.
- Identify and facilitate opportunities for partnership working to deliver a good service to the communities of Cheshire that offers value for money.
- Provide clear and transparent communication regarding the delivery of service to the public and stakeholders.
- Attend meeting on behalf of the Police and Crime Commissioner regarding the commissioning of services to ensure decisions made are in compliance with the commissioning framework and policy and actions taken by the OPCC are appropriately communicated.
The OPCC Senior Communications Officer will lead and develop the strategic planning and delivery of the Commissioner’s communication and campaign activities.
- To develop and implement a comprehensive long-term communication strategy to articulate the OPCC’s priorities and plans and decisions taken by the Commissioner.
- Liaise with the Constabulary’s Communications Team on the implementation of the Commissioner’s Police and Crime Plan.
- Supervise the day to day running of the OPCC news desk, ensuring media requests are effectively triaged; reputational issues prioritised; and communications approaches developed accordingly to address issues and minimise reputational damage.
- Identify future emerging demand to enable the Commissioner and the OPCC to respond in an effective and timely manner, maintaining a forward plan calendar and planning editorial content to support a proactive communications agenda.
- Develop a proactive programme of editorial content, to provide greater awareness of the role and effectiveness of the Commissioner and the OPCC.
- Act as SME providing specialist advice and guidance to the Commissioner and OPCC, and deliver training to staff and officers in this field as and when required driving quality of communication across all teams.
- Use the national and regional news agenda to identify opportunities to promote the work, and further the reputation of, the Commissioner and OPCC. Respond appropriately to all emerging issues regarding policing and crime matters.
- Take a leading role in the Commissioner and OPCC response to major incidents. In a major incident, work with the Constabulary communications team to co-ordinate the flow of information to the public.
- Lead the effective evaluation of the Commissioner and OPCC’s communications activities. Provide a watching brief of campaign activity, reputation risk and ‘radar issues’ that may influence messages.
- Work closely with the Head of Policy and Partnerships to ensure the professional delivery of the content of the Commissioner’s formal communication tools, such as the Police and Crime Plan, Annual Report, the website and strategies.
- Ensure the Commissioner meets his duties and responsibilities for equality, diversity and human rights and help promote the Commissioner’s commitment to equality.
- Monitor communication and engagement being undertaken by the Constabulary, particularly community meetings, to ensure the expectations of the public are appropriately being met.
- Identify relevant stakeholder and build effective relationships regionally and nationally to support effective communication delivery.
PO 1/2: £36,369-£40,698
Ensure governance arrangements of the Office of the Police and Crime Commissioner are effective and adhered to. Support the review of performance and identification of risk.
- Implement and coordinate governance arrangements to ensure decision are recorded and published appropriately and are made in accordance with the governance framework.
- Implement and ensure adherence to the governance framework through the development, review and implementation of procedures and terms of reference.
- Quality assure documents submitted to the OPCC to ensure content is appropriate, providing advice and influencing the production where this does not meet requirements.
- Liaise with stakeholders and monitor the progress of decision and actions to ensure they are completed and compliant with the governance framework and are auditable.
- Support the independent scrutiny programmes and advisory groups to ensure these are effective and constructive.
- Triage and assess complaints made to the OPCC ensuring these are recorded and actioned in-line with guidance, procedures and legislative requirements.
- Respond to enquiries from the public including response to complaints to provide an excellent service to the public of Cheshire.
- Complete comprehensive performance assessments in consideration of relevant legislation to identify good practice or organisational risk.
- Provide advice to the Office of the Police and Crime Commissioner of organisational risk and potential resolution or minimisation of risk.
- Conduct best practice research to formulate improvements and to identify and establish performance benchmarks to ensure continuous improvement.
- Produce comprehensive performance review reports.
- Review information relating to risk, including the risk register to maintain an understanding of risks to the Police and Crime plan and to contribute to performance reviews.
PO 1/2: £36,369-£40,698
Raise the profile of the Office of the Police and Crime Commissioner within the third sector.
Identify and manage programmes of work to support the delivery of the Police and Crime Plan.
- Identify and implement new opportunities to attract and recruit volunteers.
- Research and maintain an understanding of local and national volunteer agendas.
- Identify new opportunities to develop and expand the role and the integration of volunteers in the Office of the Police and Crime Commissioner.
- Manage the recruitment of Volunteers developing and ensuring an efficient process compliant with policy.
- Plan and deliver recruitment campaigns and events, to include the development of marketing materials for Volunteers to ensure successful attraction of a high calibre of applicants.
- Act as point of contact for volunteers, providing advice to internal and external stakeholders.
- Promote and build awareness internally and externally, including with the public of volunteer programmes.
- Build relationships and effectively engage with stakeholders to ensure the effective utilisation of volunteers.
- Develop maintain and implement volunteer policy to support the recruitment, retention and development of volunteers.
- Ensure information is recorded and maintained on organisational databases in order to monitor, collate and present management information in reports and other formats.
- Provide support and coaching to volunteers to enable their development.
- Responsible for the coordination and management of volunteers and their activities, ensuring volunteers have the skills and support necessary to provide valuable support in a rewarding environment.
- Raise the profile of the Office of the Police and Crime Commissioner within the third sector in Cheshire to enable effective connections to be made and identify areas for collaborative working.
- Create connections that allow collaborations to be identified between different communities in Cheshire and the Office of the Police and Crime Commissioner and develop responses to emerging issues.
- To administer and evaluate the Safer Communities Fund, ensuring that projects are supported throughout their delivery and potentially beyond to enable them to be mainstreamed.
SO 1/2: £29,064-£35,481
Develop and support the engagement actives of the Police and Crime Commissioner to ensure the needs of the community are identified and met through the delivery of the Police and Crime plan.
- Provide business support to the Office of the Police and Commissioner ensuring the best use of the Police and Crime Commissioner’s time.
- Attend and when required represent the Police and Crime Commissioner at meetings, visits and events ensuring progression of priorities as well as identifying areas for further research and action.
- Research and maintain an awareness of relevant local, regional and national issues and developments. Produce reports and briefings to ensure the Police and Crime Commissioner is updated of any developments.
- Build effective relationships and partnerships with senior stakeholders, external organisations and local communities to identify priorities and opportunities for joint working.
- Identify and develop meaningful engagement opportunities to fully understand the concerns of communities and inform the public of the actions of the Office of the Police and Crime Commissioner.
- Develop case management processes and record and maintain sensitive information to effectively manage case work.
- Identify solutions and work closely with Staff of the Police and Crime Commissioner to effectively progress and resolve cases.
- Undertake research and analysis to provide recommendations, draft reports, communications and presentations to support decision making.
- To support and organise events and projects to enable the delivery of the Police and Crime plan.
- Support the Senior Communications Officer to establish a visible and meaningful presence of the Police and Crime Commissioner across the communities of Cheshire, highlighting positive outcomes.
- Identify reputational risks to the Office of the Police and Crime Commissioner, working with the wider team to identify solutions providing timely advice to the Police and Crime Commissioner.
- Establish and maintain a monitoring and tracking processes of actions required by the Police and Crime Commissioner. Providing support to ensure these are prioritised and progressed.
SO 1/2: £29,064-£35,481
To provide operational and administrative support to the Office of the Police and Crime Commissioner to facilitate the delivery of an effective and efficient service.
- Provide support to the functional leads of the Office of the Police and Crime Commissioner identifying areas for improvement.
- Maintain an awareness of the activities across the Officer of the Police and Crime Commissioner anticipating demand, highlighting risks and providing timely support to the short and long term objectives.
- Support the management and coordination of administrative work within the Office of the Police and Crime Commissioner, including; preparation of agenda, minute and note taking, action planning and diary management.
- Collate relevant information and produce briefings and short reports for relevant OPCC staff in advance of meetings and visits.
- As directed by Staff of the Office of the Police and Crime commissioner undertake research and make recommendations to support the delivery of the Police and Crime Plan.
- Act as the initial point of contact for the OPCC to customers, partners, commissioned services and the constabulary. Providing advice where possible or direct the enquiry to the appropriate member of staff.
- Collate and present performance information to support the monitoring of services and the reporting requirements of the Office of the Police and Crime Commissioner.
- Maintain and develop systems to record information to support the Office of the Police and Crime Commissioner in reporting, monitoring and responding to queries.
Scale 5: £23,235-£25,380